Summer Programs Associate

MAJOR RESPONSIBILITY:  This person in this position provides both general administrative support and
implements most operational functions of summer programming with SuperKids Camp. Administrative duties include assisting with program participant registration collection, collaborating with staff for accurate data entry and management, and contacting parents, schools and participants. Operational functions will include coordinating and planning end of summer celebrations, inventorying and distributing camp supplies and materials.
REPORTS TO: Manager of Youth Programs Administration
ESSENTIAL FUNCTIONS:
1. Enter and maintain summer program participant information and files
2. Assist with answering office phones and returning messages about camp inquiries
3. Conduct in-office and online registration of SuperKids Camp participants
4. Participate in SuperKids Camp recruitment events (at schools, partner organizations, etc.)
5. Assist with coordination and oversight of summer program special events (parent orientation, staff
party, graduation, etc.)
6. Coordinate inventory, purchase, disbursement and collection of supplies and materials
7. Conduct final visits with camp sites to finalize all logistics and safety information
8. Troubleshoot and problem solve logistical issues
9. Report weekly and daily SuperKids Camp attendance and enrollment
10. General administrative duties
11. Assist with program operations
12. Attend weekly staff meetings
13. Other duties, as assigned

QUALIFICATIONS:
Requirements
 2+ years of experience in an office setting
 Ability to demonstrate hands-on knowledge of Microsoft Word, Excel, and Google Drive
 Proficient oral and written communication skills
 Must be able to effectively, and in a positive manner, handle a fast-paced environment with daily problem-solving duties that include, but are not limited to, participant transportation, parent concerns and logistical issues
 Great customer service skills
 Ability to take initiative
 Strong interpersonal skills are needed to interact with staff, participants, parents, and the public
 Good time-management skills and flexibility needed to prioritize tasks and handle multiple concurrent activities which are often associated with deadlines
 Very strong organizational skills
 Ability to work without direct supervision
 Must be able to lift 30 lbs. or more
 Ability to establish and maintain cooperative and effective working relationships with others
 Ability to problem solve as needed
Preferences
 Bachelor’s degree
 Bi-lingual (English-Spanish)
 Working knowledge of Microsoft Office Suite
 Working knowledge of video conferencing software, especially Zoom and Google Meet
 Working knowledge of Google Classroom and the Google Suite