Events Intern

POSITION DESCRIPTION:

The Events Intern will gain valuable and meaningful experience directly supporting the Events team with administrative tasks, event planning, special projects, communications, data reporting, and event execution. 

Interns will learn about the non-profit and military and veteran caregiving community as it relates to its events and programming for a variety of constituents. Moreover, students will be exposed to the inner workings of a non-profit such as engagement techniques, marketing and communications, cultivation, stewardship, with a high involvement and exposure to event planning.

The Elizabeth Dole Foundation is seeking a passionate individual to join our team beginning as soon as possible, through the summer of 2025. Candidates must be able to commit to a paid internship through Summer 2025, working 10-20 hours per week, in a hybrid work setting with some in-office days from the DC office. Please note your start date availability in your cover letter.
 

All candidates should apply by sending your resume and cover letter to apply@elizabethdolefoundation.org, with subject line “Events Intern.”

 

PRIMARY RESPONSIBILITIES:

May be responsible for one or more of the following:

● Provide event support to the Vice President of Events and Senior Event Coordinator, including assisting with the event registration process, gathering vendor proposals, calendaring, event inquiries and various projects related to special events.

● Provide excellent customer service to our caregivers, partners, and donors, both in person and over the phone, answering general event-related inquiries and taking RSVPs.

● Data entry, reporting, and analysis including use of Salesforce and Cvent databases for contact reports and coding, as well as Excel for analytics.

● Source venues for offsite events. This includes compiling research, gathering quotes, working with site managers, and negotiating contracts/menus.

● Assist with event preparation tasks including RSVP management, gathering and preparing on-site registration materials, creating event collateral and signage, décor creation, and additional items as needed.

● Provide on-site assistance at events, working evenings and weekends as necessary.

● Administrative support such as mailings, department emails, and calendaring.

● Additional duties as assigned.

 

REQUIRED QUALIFICATIONS:
● Recent graduate or current Junior/Senior student with a concentration in marketing,

communications, hospitality or social services, with an interest in pursuing a career in event

planning

● Must be able to work 10-20 hours a week and available to work occasional weekend hours

● Have a strong interest or prior experience working in events

● Proficiency with Microsoft Office Suite, including Word, Excel and PowerPoint

● Friendly and courteous with a proven track record of outstanding customer service skills

● Excellent organizational skills and attention to detail

● Strong communication skills, both verbal and written

● Able to be a quick learner and successful multitasker

● Capable of working independently, but willing to take directions and ask questions to meet team goals and ensure projects are in line with objectives

COMPENSATION AND BENEFITS

The Elizabeth Dole Foundation’s compensation strategy is based on equity and transparency. When determining salary offers, the candidate’s directly applicable experience will be taken into consideration as well as internal equity within the range. The is a part-time internship with 10-20 hours per week and the starting pay is $17.50 per hour.

As this is a temporary, part-time internship, it is generally not eligible for company provided benefits.


 

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Ability to work in a hybrid work environment with at least three days in the DC based

office.

• Ability to work remotely from home and within an office environment and have

significant interaction via telephone, videoconference, IM, and email with the

Foundation’s national team.

• Ability to routinely use standard office equipment such as computers, phones,

photocopiers, and filing cabinets.

• Ability to lift and/or move up to 25 pounds and occasionally lift and/or move up to

100 pounds

• Ability to communicate orally. Hearing and vision within normal ranges for

conversation and receiving/reviewing documents and information.

• Ability to sit and stand for extended periods of time and extensive work at a computer

monitor and phone.

Persons with mental or physical disabilities as defined by the Americans With Disabilities Act are eligible for this position as long as they can perform the essential functions of the job after reasonable accommodations are made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible for this position.

The Elizabeth Dole Foundation provides equal employment opportunity to all employees and applicants for employment. We prohibit discrimination and harassment of any type without regard to race, color, genetic information, religion, creed, national origin, sex (including pregnancy, childbirth, or relatedmedical conditions), age, marital status, citizenship status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, disability status, protected veteran status, or any other characteristic protected under applicable federal, state, or local law.